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Complaints Procedure

Complaints Procedure

We can proudly say we have never received a complaint. However, we want to have all the steps in place and clearly outlined. We want our customers to feel confident that they will be fully protected should the unlikely situation arise and we can't resolve between ourselves.

SweepSmart offers a policy in respect of customer complaints. This policy is to attempt to bring about amutually agreeable conclusion to any issues that may have arisen between you, the customer and SweepSmart.

There are comprehensive stages involved in our customer complaints policy and each stage is an important part of the process in achieving a successful outcome for all parties and so must be followed.

We must advise that we cannot become involved in any complaint if:

1)      Any matter has already resulted in a claim being submitted to any Court in the UK for resolution or any other dispute resolution service and irrespective of whether the Court proceedings are on-going or has been adjudicated;

2)      If any incident has already resulted in a claim being submitted to an insurance company, either yours or the member sweeps, for resolution, irrespective of whether this claim is on-going or has been decided and

3)      If any matter has been referred by either party to the police.

 
STAGE ONE

The first stage if you wish to make a complaint is to contact us and put your concerns in writing. This gives us an opportunity to resolve the matter with you. You will appreciate that we may not be aware of any issue you may have and so once notified of this, we may be prepared to resolve the situation to your full satisfaction.

When putting your concerns in writing please be precise about the exact issues you have, when these occurred and what rectification you would like. This will aid us in deciding how the best to resolve the situation. So that we can look into your complaint, please provide to us the following information:

-          Your name, address, e-mail address and best contact number.

-          The date and location(s) where the complaint incident took place.

-          What services were provided and whether you have paid for the services at the time of making the complaint.

-          The nature/basis of your complaint.

-          The outcome you would like to see in order to resolve your complaint.

 You can contact us the following ways:

1)      By post:
SweepSmart
8 Acacia Road,
Enfield,
EN2 0DP

2)      By email:
paul@sweepsmart.co.uk 


3)      Via our website contact page:
www.sweepsmart.co.uk

SweepSmart meet or exceed the Code of Practice, Industry Standard set out by The Guild of Master Chimney Sweeps and HETAS, and membership is granted on a stringent basis.

In the unlikely situation that you are still unsatisfied with how your complaint has been dealt with, and you wish to take advantage of the conciliation service offered by the Guild of Master Chimney Sweeps or HETAS, please proceed to stage two of the complaints procedure.

 
STAGE TWO

If the complaint is related to a chimney sweeping service, please contact The Guild of Master Chimney Sweeps to use their conciliation service.

You can contact The Guild of Master
Chimney Sweeps in the following ways:

1)      By Post:
The Guild Of Master Chimney Sweeps
Ocean Deck,
Clifford Road,
Grays,
Essex,
RM16 6QL

2)      By email:
info@guildofmasterchimneysweeps.co.uk

3)      Via the Guild of Master Chimney Sweeps website contact page:
www.guildofmasterchimneysweeps.co.uk
 
If the complaint is related to an installation or repair, please contact HETAS.

1)      By Post:
HETAS Limited
Severn House,
Unit 5 Newtown Trading Estate,
Green Lane,
Tewkesbury,
GL20 8HD

2)      By email:
info@hetas.co.uk

3)      Via the Hetas website contact page:
www,hetas.co.uk


STAGE THREE

If you find we are still unable to resolve your complaint, you can contact the alternative dispute resolution service used by Which? Trusted Traders. The alternative dispute resolution involves employing an independent third party, an ombudsman, who mediates between the people or organisations in conflict, such as a customer and a trader. The ombudsman helps the two parties negotiate, and can also make a ruling on a particular case after examining all the evidence.

This is a free service for the customer, offered by Dispute Resolution Ombudsman, an approved government scheme.  Further information about the Ombudsman can be found at  http://www.disputeresolutionombudsman.org/whichtrustedtraders/ or by telephoning them on 0333 241 3209

In the circumstance that you are still unsatisfied with the outcome of this complaint procedure you will still be able to follow the available remedies under English law, if you so wish.